Administrative Assistant – Office

Overview

Administrative Assistant – Office
Posted on February 03, 2025, by Employer Details: BGS Immigration Consultancy

Job Overview

Location: North York, ON
Workplace Information: On-site (no remote work option)
Salary: $28.50 per hour, 35 to 40 hours per week
Employment Type: Permanent, Full-time
Shift: Daytime
Start Date: As soon as possible
Vacancies: 1 Position Available
Job Bank Reference Number: #3224897

Company Overview: About BGS Immigration Consultancy

BGS Immigration Consultancy is a leading organization in the field of immigration consulting. With years of expertise and a commitment to excellence, we assist individuals, families, and businesses in navigating the complexities of immigration processes. Our services include visa applications, work permits, residency applications, and legal consulting to ensure a seamless immigration journey.

Our company is known for its dynamic and fast-paced work environment, where employees are encouraged to develop professionally and contribute to meaningful projects. Joining our team means becoming part of an organization that values efficiency, client focus, and teamwork.

Job Description

The Administrative Assistant will play a vital role in supporting the daily operations of our office. This position requires a detail-oriented and highly organized professional who can handle multiple administrative tasks efficiently. The ideal candidate will be responsible for scheduling, correspondence, maintaining records, and coordinating office activities.

This is an excellent opportunity for an individual looking to gain hands-on experience in a professional office setting. As an Administrative Assistant at BGS Immigration Consultancy, you will be exposed to diverse administrative responsibilities, enhancing your skills and providing a platform for career growth.

Languages Required

Primary Language: English

Education and Experience Requirements

Minimum Education: Secondary (High School) Graduation Certificate
Experience Required: 1 to less than 7 months of relevant experience

Work Environment

This position is strictly on-site and requires work to be performed at our North York, ON office. Remote work options are not available for this role. The work environment is dynamic, fast-paced, and requires a high level of organization and attention to detail.

Key Responsibilities

Office Administration & Coordination

• Arrange and coordinate seminars, conferences, and office meetings.
• Open, sort, and distribute incoming mail and electronic communications.
• Maintain manual and computerized filing systems for record-keeping and reference purposes.
• Order and maintain an inventory of office supplies, ensuring the office remains well-equipped.
• Type and proofread correspondence, forms, and various business documents.

Communication & Client Interaction

• Greet visitors, clients, and partners, directing them to appropriate service areas.
• Answer telephone calls, relay messages, and handle electronic inquiries promptly.
• Schedule and confirm appointments for executives and staff members.
• Assist in drafting business correspondence, reports, and official documentation.

Team Support & Supervision

• Train and supervise other administrative workers as needed.
• Support team members by organizing workflow and office procedures to ensure smooth operations.
• Record minutes during meetings, ensuring key points and action items are accurately documented.

Data Management & Reporting

• Compile, analyze, and present data, statistics, and relevant reports for internal and external use.
• Assist in creating charts, tables, and graphs to support office reporting needs.
• Manage and update databases, ensuring data integrity and confidentiality.

Skills & Expertise Required

Technical Skills

• Proficiency in Google Docs, Microsoft Publisher, MS Office Suite (Word, Excel, PowerPoint, Access).
• Familiarity with business correspondence, report writing, and documentation.
• Ability to prepare charts, tables, graphs, and diagrams to support administrative functions.

Personal & Professional Skills

• Strong multitasking ability, ensuring multiple priorities are managed efficiently.
• Excellent verbal and written communication skills.
• High level of organization, ensuring timely completion of administrative tasks.
• Ability to work independently as well as within a team-oriented environment.
• Strong problem-solving skills and the ability to adapt to a dynamic office setting.
• Client-focused approach with a commitment to delivering exceptional service.

Additional Job Requirements & Work Conditions

Work Conditions

• Fast-paced environment requiring attention to detail.
• Tight deadlines, requiring efficient time management skills.
• High level of accuracy in handling office documents and administrative processes.

Suitability for the Role for Administrative Assistant – Office

• Reliability – Must be dependable and punctual.
• Flexibility – Willingness to adapt to changes and handle various administrative duties.
• Team Player – Ability to work collaboratively with colleagues and management.
• Client-Oriented – Maintain a professional demeanor while assisting clients and team members.

Who Can Apply?

To be eligible for this position, you must meet the following criteria:

• You are a Canadian citizen, permanent resident, or temporary resident with a valid Canadian work permit.
• If you are not authorized to work in Canada, do not apply as the employer will not respond to applications from unauthorized candidates.

How to Apply for Administrative Assistant – Office

Interested candidates can apply through the following methods:

1. Direct Apply via Job Bank

Applicants may use the Job Bank’s Direct Apply feature to submit their application quickly and efficiently.

2. Email Application

Send your updated resume and cover letter to:
📧 info@bgsimmigration.com
Application Deadline: February 17, 2025

Important Notice

This job posting has been directly posted by the employer on Job Bank. The Government of Canada has taken steps to ensure the accuracy and reliability of the information provided but cannot guarantee its authenticity.

If you are looking for an opportunity to grow within a professional office environment while gaining valuable administrative experience, apply today to join our dynamic team at BGS Immigration Consultancy!