Overview
Office Administrator – John Herber Ltd
Location: Kaiapoi, Canterbury
Job Type: Full-time
Salary: $25 – $35 per hour
Category: Office Management (Administration & Office Support)
Posted: 9 days ago
About Us – John Herber Ltd
John Herber Ltd is a proudly family-owned and operated business with a longstanding reputation for quality, innovation, and customer satisfaction. Based in Kaiapoi, Canterbury, we specialize in the manufacturing and supply of high-quality theatre drapes and curtains. With over several decades of expertise, we have expanded into four distinct divisions:
- Theatre Supplies: Providing premium stage curtains, rigging solutions, and custom drapery for performing arts spaces across New Zealand.
- Acoustic Engineering: Designing and manufacturing soundproofing and noise control solutions for commercial, industrial, and entertainment venues.
- Canvas Technology: Offering durable canvas products for a variety of applications, including industrial, commercial, and recreational purposes.
- Fire-Retardant Services: Ensuring safety compliance by treating and certifying fabrics to meet New Zealand’s strict fire regulations.
As a small, close-knit team, we take pride in delivering exceptional service while fostering a warm and supportive work environment. We believe in efficiency, precision, and teamwork, and we are looking for an Office Administrator who shares our values and commitment to excellence.
Why Join Us?
- Family-Oriented Culture: Work in a supportive and friendly team environment where your contributions are valued.
- Competitive Salary: Earn between $25 – $35 per hour, based on experience and qualifications.
- Growth Opportunities: Be part of a company that values personal and professional growth, with opportunities to expand your skill set.
- Diverse Role: Enjoy a varied and engaging role with responsibilities across administration, finance, customer service, and logistics.
- Work-Life Balance: We understand the importance of a healthy work-life balance and support our employees in maintaining it.
The Role: Office Administrator
As our Office Administrator, you will be the backbone of John Herber Ltd, ensuring smooth daily operations and efficient office management. You will play a crucial role in maintaining financial records, managing administrative tasks, and supporting both internal teams and external clients. This role requires a proactive, highly organized individual who enjoys multitasking and problem-solving.
Key Responsibilities:
Administrative & Office Management:
- Keep the office running smoothly, ensuring all administrative processes are well-organized and efficient.
- Manage incoming and outgoing communication, including emails, phone calls, and correspondence.
- Maintain and update company calendars, scheduling meetings and appointments as needed.
- Organize office supplies, staff amenities, and equipment maintenance.
- Develop and maintain office administrative procedures to improve workflow.
- Assist in preparing reports, presentations, and internal communications.
Financial & Accounting Tasks:
- Process invoices, accounts payable, and receivable using Xero.
- Handle payroll processing, ensuring accurate and timely payments to employees.
- Conduct daily reconciliations and monitor cash flow transactions.
- File GST returns and maintain compliance with tax regulations.
- Assist in budgeting, forecasting, and financial planning activities.
- Manage supplier and international payments efficiently.
- Oversee material costings and pricing structures to support financial decision-making.
Customer & Supplier Relations:
- Act as the first point of contact for customers, suppliers, and contractors.
- Handle customer inquiries via phone and email in a professional and timely manner.
- Liaise with suppliers to ensure timely order processing and inventory management.
- Prepare quotations, tenders, and producer statements as required.
- File progress claims and manage retention records for ongoing projects.
What We Are Looking For
We are seeking a detail-oriented, reliable, and self-motivated individual who thrives in a dynamic and fast-paced environment. You should be someone who can take initiative, stay organized, and handle multiple responsibilities with ease.
Essential Skills & Qualifications:
- At least 2 years of experience in office administration, office management, or a similar role.
- Strong understanding of Xero, Microsoft Word, and Excel (advanced skills preferred).
- Experience managing budgets, costings, and cash flow transactions.
- Excellent written and verbal communication skills.
- Exceptional organizational and multitasking abilities.
- Ability to work independently and proactively address tasks.
- Strong problem-solving skills with a high level of attention to detail.
- A positive and professional attitude with a customer-centric approach.
Preferred Qualifications:
- Experience in payroll processing and handling accounts payable/receivable.
- Previous involvement in preparing tenders, quotations, and producer statements.
- Background in managing international payments and supplier coordination.
- Familiarity with New Zealand tax regulations and GST filing processes.
What We Offer
- A Supportive Team: Join a family-run business where everyone is valued.
- Career Development: Opportunities for upskilling and professional growth.
- Stability & Security: A full-time, permanent role with a competitive salary.
- Diverse Workload: An engaging position with a mix of administrative, financial, and operational tasks.
- Flexible Work Environment: We understand work-life balance and strive to accommodate our employees’ needs.
How to Apply
If you think you have what it takes to be our next Office Administrator, we would love to hear from you! Submit your application, including a CV and cover letter, through our online portal.
Please note: Applicants must have permanent rights to work in New Zealand.
Employer Questions
Your application will include responses to the following questions:
- Which of the following statements best describes your right to work in New Zealand?
- How many years of experience do you have as an Office Administrator?
- Do you have previous experience in administration?
- Do you have previous invoicing experience?
- How many years of payroll experience do you have?
- How many years of accounts payable experience do you have?
- Which of the following Microsoft Office products are you proficient in?
- Which accounting packages have you worked with?
We look forward to welcoming a dedicated and skilled individual to our team. If you are looking for a role that challenges and rewards you, apply today!
